Visual timeline
See every session on a colour-coded grid by day and stage, and drag one to a new slot.
Speaker Management
Speaker management software that builds your agenda, not just your contact list
Paste a LinkedIn URL to add a speaker, drop them onto a multi-stage timeline, and let every attendee know the moment the schedule moves — all from one workspace.
AI LinkedIn import Visual multi-stage timeline Live polls, Q&A and AI recap
Trusted By Event Teams 500+ Events Run on EventHex2,000+ Speakers Managed15+ Countries90% Less Data Entry
Set up the lineup
Complete speaker profiles
Keep every bio, role, company, photo and social link together, ready to publish wherever your audience sees the lineup.
Faster speaker onboarding
Paste a LinkedIn URL for AI autofill or import a spreadsheet to create dozens of accurate profiles in one go.
A lineup organized your way
Group keynotes, panellists and presenters with custom categories, then drag them into the exact order you want.
Communication that stays on track
Send branded confirmations with an optional speaker badge, track delivery and opens, and resend in bulk when needed.
Build the agenda
Sub-sessions and breaks
Nest breakouts under a parent session and mark breaks so they stay out of the recording pipeline. See the full session and agenda tools.
Multi-stage and tracks
Run parallel stages and group the agenda by your own track taxonomy.
Per-session speaker roles
Mark who is moderating and who is on the panel, using role labels you control.
Ticket-restricted sessions
Limit a session to specific ticket types, and cap how many people can book it.
describe the agendaand EventHex builds it
Tell the EventHex assistant who is speaking and when, and it creates the speakers, creates the sessions, and assigns each speaker to the right slot. You can do it inside EventHex, or from ChatGPT and Claude through the EventHex Copilot connector — useful when the schedule arrives as a document and you would rather not retype it. Review what it proposes before anything is saved.
From call for papers to published program
01
Publish your call for papers
Publish a call for papers and collect abstracts through a submission form you design, with your own topics.
- ✦Customizable submission forms
- ✦Define your own topics
- ✦Easy abstract collection
02
Review and score
Reviewers score submissions against a rubric you set, assigned automatically or by hand.
- ✦Custom scoring rubrics
- ✦Automatic or manual assignment
- ✦Streamlined review process
03
Accept and export
Accept the ones you want and export the rest for your records.
- ✦One-click acceptance
- ✦Export data easily
- ✦Maintain complete records
04
Auto-create sessions
Push accepted abstracts straight into the program — EventHex creates the sessions for you.
- ✦Seamless data transfer
- ✦Automatic session creation
- ✦Saves time and effort
05
Publish the agenda
Speakers, sessions and the full agenda go live on your event website.
- ✦Instant publishing
- ✦Live on event website
- ✦Engage your attendees
Your attendees get the agenda
in their pocket signal or not
Works offline
The schedule and speaker list stay cached in the attendee mobile app, so they keep working when the venue wifi does not.
Reminders that reach them
Attendees save the sessions they want and get a reminder by push and WhatsApp before each one starts.
Live translation
Live transcription and translation run during the talk, in the language they choose.
No app needed to join in
Live polls and Q&A open from a QR code — no app to install, no account to create.
From setup to session recap
Speaker workflows that keep the agenda & audience connected
One connected workflow
The lineup changes. Everything downstream has to keep up.
A keynote moves to a different stage. A panellist drops out two days before. A workshop fills up. EventHex keeps the speaker record, the session, the published agenda, and the attendee's phone as one connected thing — change it once and everywhere it appears updates with it.
Explore More
Set up the lineup
Keep rich speaker profiles with name, bio, designation, company, photo and social links, then use AI LinkedIn autofill to fill details from a profile URL. Add categories, speaker settings, badges, delivery logs and bulk operations from one place.
Explore More
Build the agenda
See every session on a colour-coded grid by day and stage, drag sessions into new slots, nest breakouts under parent sessions, assign moderator and panellist roles, and restrict sessions to specific ticket types when needed.
Explore More Your attendees get the agenda in their pocket — signal or not
The schedule and speaker list stay cached in the attendee mobile app, so they keep working when the venue wifi does not. Attendees save the sessions they want and get a reminder by push and WhatsApp before each one starts. Live transcription and translation run during the talk, while live polls and Q&A open from a QR code with no app or account required.
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Speakers leave with something to post
After a session, AI session recap turns the recording into a summary with key takeaways, drafts a LinkedIn and an X post, and generates a shareable poster. Send it to your speakers and they promote the event for you while it is still fresh. Recordings can come from a live capture, an uploaded file, or a YouTube link.
Explore More
Built for the events thatare hardest to coordinate
Manage complex schedules, multiple stages, and thousands of attendees in one unified workspace.
Coordinate complex
agendas, faster
Manage complex schedules, multiple stages, and thousands of attendees in one unified workspace.
REPLACES
- Visual timeline builder
- Drag-and-drop rescheduling
- Instant conflict detection
Multi-track timelineManage moderators and panellists
Per-session roles so moderators and panellists are labelled correctly everywhere they appear.
REPLACES
- Assign granular session roles
- Automated speaker communications
- Real-time panel balancing
Speaker roles mappedFrom submission to publication
Abstract collection, reviewer rubrics and accepted papers pushed directly into the program.
REPLACES
- Custom scoring rubrics
- Blind peer review workflows
- One-click acceptance to agenda
Review rubric readyIntelligence from past events
Returning attendees get session recommendations based on what they attended last time.
REPLACES
- Historical attendance tracking
- Smart session recommendations
- Persistent speaker profiles
Previous edition linkedDoes EventHex handle automated speaker communication?
Yes. Each speaker gets a confirmation email from a template you control, with their badge attached if you want it. You can resend to one speaker or all of them at once, and a delivery log shows what was opened, bounced or failed. Attendees separately get push and WhatsApp reminders before sessions they saved.
Can I manage speaker bios and session information together?
Yes. A speaker's bio, photo, company, designation and social links live on their profile, and assigning them to a session links the two — so their profile page on your event website lists every session they are speaking at, and each session lists its speakers.
How does EventHex handle panel coordination?
Assign several speakers to one session and give each a role — moderator, panellist, or a label you create. Roles show on the agenda and on speaker profiles, so attendees know who is running the discussion.
Can I run multiple tracks and stages?
Yes. Create as many stages as you need and schedule sessions in parallel across them. The timeline shows every stage side by side per day, breakouts nest under a parent session, and attendees can filter the agenda by stage or track. Note that EventHex does not currently block you from double-booking a speaker — the timeline shows overlaps, but it will let you save one.
What happens when a session time or room changes?
Change it once. The event website and the attendee app update, and you can send a notification describing the change. That notification goes to everyone registered for the event rather than only the people who saved that session.
Do attendees need to download an app?
Not to take part. Polls and Q&A open from a QR code with no app and no account. The mobile app adds a saved agenda, offline access, reminders and session recaps for attendees who want it.
What do speakers get afterwards?
A summary of their session with key takeaways, a drafted LinkedIn and X post, and a shareable poster. Sessions can also be transcribed and translated for attendees who were not in the room.
Can I collect and review talk submissions?
Yes. Publish a call for papers with your own topics and submission form, assign reviewers, score against a rubric, and push accepted abstracts straight into the program as sessions.
