Normal session
Set title, type, track, stage, timing, speakers, and access. Talks, panels, workshops
Conference session management software
Build a multi-track event agenda your team can keep under control
Plan sessions across days and stages, connect speakers and access rules, and publish a clear attendee agenda—without splitting the programme across disconnected tools.
Structure the full programme Move sessions as plans change Keep attendee access connected
StructureDays + stagesClassifyTypes + tracksAssignSpeakers + rolesControlTickets + bookingPublishMobile agendaContinueEngage + recap
Create the Right Block for Every Part of the Run-of-Show
Use a standard session for scheduled content, a break for programme gaps, or a nested sub-session when one block branches into smaller experiences.
Break
Reserve non-content time in the same agenda. Lunch, networking, transitions
Sub-session
Nest a breakout or parallel activity under its parent session. Breakouts and grouped programmes
Shape the Programme, Preserve Its Context,and Connect the Lineup
Multi-track scheduling
See the programme by day and stage—then move what changed
Switch between agenda and timeline views, filter the programme, and reschedule a session from the timeline when the run-of-show moves.
See it in a demo
Clear programme structure
Give every session the context organizers and attendees need
Keep stages, session types, tracks, start and end times, descriptions, and parent relationships on the agenda record instead of encoding the programme in titles alone.
See it in a demo
Speaker connection
Put the right people—and the right role—on each session
Select speakers from the event, assign a role for this session, preserve their order, and continue to Speaker Management for profiles, collection, and broader coordination.
Explore Speaker Management
Attendee agenda
Turn the Organizer Schedule Into a Programme Attendees Can Navigate
Publish the same session structure into the event app so attendees can browse the programme and return to saved sessions.
01 · Browse by date
Move through the event programme day by day
Keep each day’s sessions in the same agenda structure used by the organizer workspace.
02 · Filter by stage
Focus on the stage or room that matters now
Let attendees narrow a busy multi-track programme without losing the wider schedule.
03 · Open session detail
See timing, stage, format, speakers, and available actions
The session record carries the context attendees need when they move from the agenda into a specific talk or workshop.
04 · Return to saved sessions
Use the saved-session view as a personal agenda shortcut
Attendees can get back to the sessions they selected without rebuilding their plan from the full programme.
Attendee access
Decide Who Can Book—and the Rules That Shape Their Agenda
Apply session capacity and ticket access where required, then use event-level booking rules to control how attendees build their schedule.
Attendance limit
Turn on a session limit and set the available capacity.
Ticket eligibility
Choose which event ticket types can access the session.
Booking cap
Set the maximum number of sessions an attendee can book.
Conflict prevention
Block overlapping session bookings when that event rule is enabled.
Cancellation policy
Allow cancellations and define the cutoff before a session starts.
Continue Into the Feature That Owns the Next Job
The session remains the shared context; specialist workflows handle speaker operations, live participation, notifications, and post-session content.
Speaker Management
Collect profiles and coordinate the wider speaker workflow.
- Collect speaker profiles
- Coordinate the wider workflow
- Keep speaker roles tied to sessions
Speaker Management Live Polling & Q&A
Run live questions, polls, and feedback around the session.
- Run live audience questions
- Launch in-session polls
- Collect session feedback
Live Polling & Q&A Event Notifications
Send event and session updates through the configured channels.
- Send event updates
- Send session updates
- Use configured delivery channels
Event Notifications AI Session Recap
Turn supported session media into an attendee-facing recap experience.
- Use supported session media
- Create an attendee-facing recap
- Continue post-session content
AI Session Recap Use One Agenda Model Across Different Event Formats
Shape the schedule around the programme—not around a rigid page template.
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01
Conferences
Coordinate multi-track talks, panels, and breakouts.
- ✦Multi-day programme structure
- ✦Parallel tracks and stages
- ✦Talks, panels, and breakouts
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02
Associations
Run member programmes across days and stages.
- ✦Session types and tracks
- ✦Speaker roles and timing
- ✦Attendee agenda publishing
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03
Exhibitions
Connect content stages to the wider exhibition schedule.
- ✦Content-stage schedules
- ✦Session types and tracks
- ✦Mobile agenda publishing
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04
Corporate events
Plan leadership, training, and internal programme blocks.
- ✦Leadership programme blocks
- ✦Training session formats
- ✦Capacity and booking rules
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05
Tech conferences
Organize product, developer, and partner tracks.
- ✦Product and developer tracks
- ✦Partner programme stages
- ✦Speaker roles and session detail
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06
Recorded events
Keep session timing and speakers connected to the recap workflow.
- ✦Session timing and speakers
- ✦Supported recap workflow
- ✦Attendee-facing follow-up
Keep the Agenda Editable Without Losing Its Structure
Update the session record that drives the programme rather than correcting separate copies in multiple tools.
Move the time
Reschedule from the timeline.
Change the stage
Update where the session belongs.
Refine the track
Keep attendee filtering useful.
Update the lineup
Adjust speakers and their session roles.
Review access
Recheck capacity and ticket eligibility.
Can EventHex manage a multi-day, multi-track agenda?
Yes. Sessions can be organized by date and stage, categorized with types and tracks, and reviewed in agenda or timeline views.
Can we create breakouts under a main session?
Yes. A sub-session can be attached to a parent session. The session form also supports normal sessions and breaks as separate modes.
Can organizers move sessions after the agenda is built?
The organizer timeline supports dragging a session to a new time. Review downstream attendee communication whenever a published schedule changes.
Can session access depend on ticket type?
The session record supports ticket selection and an optional attendance limit. Confirm the intended ticket and capacity setup during the demo.
Can EventHex prevent attendees from booking overlapping sessions?
An event booking rule can prevent time conflicts. Organizers can also set a booking cap and cancellation policy; these controls should be configured for the event.
Where do polls, Q&A, notifications, and AI recaps fit?
They are connected session workflows, but each has its own feature page and setup. Session Management owns the agenda and session record that those workflows use.
