Follow the Session in Real Time
Show live transcription and, as content becomes available, live overview, takeaways, resources, and configured translations.
AI Session Recap
Turn Live Event Sessions Into AI Recaps Attendees Can Use
Capture a live session or add a recording. InstaRecap creates live transcription, reviewable summaries, personalized takeaways, referenced resources, and share-ready content—connected to the agenda and available to attendees on web and mobile.
Live and recorded sessions Web and mobile recap
Capture Live or Recorded Transcribe Session Audio Review Every Output Share Web and Mobile
Live Now, Structured After Processing
Two attendee moments, connected to the same agenda session.
Return to a Structured Recap
Open the processed transcript, quick brief, detailed summary, takeaways, resources, social drafts, and recap PDF.
Generated content depends on captured session material and processing status. Organizers can review and regenerate individual outputs.
Start With the Source Your Event Already Has
Record Live
Start recording and transcription for a selected agenda session.
Upload Session Audio
Add an existing recording and map it to the correct session.
Import YouTube Captions
Use captions exposed by a YouTube URL, or upload audio when captions are unavailable.
Use a Virtual Recording
Connect the meeting-bot workflow where it is configured for the event.
Track Processing
Follow each recap from queued and transcribing through processed or failed.
One Capture Workflow, Connected to the Session From the Start
See InstaRecap in EventHexOrganizer and attendee experience
Review the Recap, Then Make It Useful Beyond the Session
Organizer workbench
Review Every Output Without Rebuilding the Session
Edit the transcript, open the quick brief or detailed summary, and regenerate summaries, takeaways, resources, translations, or social drafts individually.
Map, remap, or remove a recording while keeping processing status visible.
Attendee recap library
Help Attendees Find the Session They Want to Revisit
Start with the event program, then search and filter sessions before opening Overview, Summary, Takeaways, Resources, or Social.
Live and processed sessions remain part of the same web and mobile recap journey.
Grounded and personalized
Turn What Was Said Into Takeaways Attendees Can Use
Create shared summaries, takeaways, and referenced resources from captured session material, then use available attendee profile context for supported personalization.
Organizers choose which recap tabs and attendee actions are available.
Translation and sharing
Carry the Session Into the Attendee’s Language and Channels
Choose up to four target languages for available live transcription and processed content.
Prepare LinkedIn and X drafts, supported takeaway posters, and a session recap PDF; sharing and personalization follow organizer controls.
From agenda to attendee recap
Session Workflows That Keep the Event and Audience Connected
One event-native workflow
The Recap Stays Connected to the Session Attendees Already Know
Keep each recording, transcript, speaker, and generated output attached to its agenda session. Attendees move from the event program into live or processed recap content on web and mobile.
Explore morePersonalized attendee takeaways
One Session Record, Made More Relevant for Each Attendee
Use available attendee profile context to shape supported takeaways and social drafts while keeping the shared summary and referenced resources grounded in the captured session.
Explore more
Event-day operations
Give the AV Team a Focused Path to Session Capture
Create an AV Team URL, QR code, and access code, scope access to permitted sessions or stages, and let the crew run supported recording and transcription without opening the organizer workspace.
Explore more
Built for Content-Rich Event ProgramsGive Every Session Format a
Give Every Session Format a
Useful Second Life
Exhibitions and Trade Shows
Turn stage talks, product sessions, and expert panels into recaps delegates can revisit.
Conferences and Tech Events
Connect agenda sessions, speakers, live transcription, takeaways, resources, and attendee access.
Association Events
Create a session knowledge library for members while keeping access aligned with the event.
Corporate Events and Agencies
Use one operating model across client programs while configuring each event separately.
What is an AI session recap?
An AI session recap turns captured session material into structured content such as a transcript, short and detailed summaries, key takeaways, referenced resources, and supported social drafts. EventHex keeps these outputs connected to the event’s agenda session.
Can InstaRecap work during a live event session?
Yes. EventHex supports live recording and transcription flows. Attendees can view live transcription and, as generated content becomes available, live overview, takeaways, resources, and configured translations.
Can we upload a recording after the session?
Yes. Organizers can upload session audio, monitor processing, and map or remap the recording to the correct session.
Can EventHex use a YouTube video as the source?
EventHex can import exposed captions from a valid YouTube URL. If captions are unavailable, the organizer can upload the audio instead.
Can organizers edit an AI-generated recap?
Organizers can edit the transcript and regenerate individual outputs, including summaries, takeaways, resources, social drafts, and available translations.
What can attendees see in a session recap?
Depending on the event settings and processing state, attendees can use Overview, Summary, Takeaways, Resources, and Social views. Organizers choose which recap tabs are visible.
Does InstaRecap support translated session content?
Organizers can enable translation and choose up to four target languages for the event. Attendees can switch to available translated live transcription and processed recap content.
Where can attendees open the recap?
EventHex provides a web/PWA recap experience and supports InstaRecap views in the attendee mobile app. The exact available actions depend on the event configuration and app surface.
Can attendees share takeaways and social content?
When the organizer enables the relevant controls, attendees can copy or share supported takeaways and social drafts, personalize available social content, and generate takeaway posters.
Can the AV team run transcription without organizer access?
Organizers can create a dedicated AV Team access URL, QR code, and code, then scope that access to permitted sessions or stages.
What does the organizer dashboard report?
The InstaRecap dashboard includes transcribed-session and hour totals, recap users over time, recent processed sessions and users, regenerated takeaways, and generated LinkedIn and X post counts.
How is InstaRecap different from an AI meeting notetaker?
InstaRecap is built around an event’s sessions, speakers, attendees, access settings, and event-day workflow. It combines live transcription with a multi-session attendee recap experience, personalized takeaways, share-ready outputs, and organizer reporting instead of leaving each session as an isolated set of meeting notes.
