Disconnected AI Tools
Copy event details into separate tools, move outputs by hand, and decide where each result belongs.
AI Tools for Event Planning
AI Tools for Event Planning, Connected Across Your Event
Bring planning, attendee engagement, event photos, and session follow-up into one event workflow. EventHex gives organizers one Copilot plus focused AI tools for forms, networking, galleries, and recaps.
- One EventHex Copilot
- Four focused AI tools
- One event workflow
5 connected AI workflows Before, during & after the event Organizer review before supported changes Event context stays connected
Keep AI Close to the Event It Is Helping You Run
Use focused AI experiences without rebuilding the event context for every task.
Separate workspaces Move output 
Event context connected Review action EventHex AI Tools
Start from the event workflow, use the tool for the job, and keep organizer review in the actions that change event data.
Feature availability, automation, and attendee access depend on the EventHex setup selected for the event.
Choose the AI Job You Need Next
Each feature has one clear role. Open the dedicated page when you need the full workflow and controls.
AI Event Copilot
Ask event questions and prepare supported organizer actions from one Copilot.
AI Form Builder
Describe the form, review the suggested fields, reorder them, and publish.
AI Smart-Connect
Let attendees describe who they want to meet and discover relevant profiles.
AI Photo Gallery
Use a selfie to help attendees find their own event photos in the gallery.
AI Session Recap
Turn session audio into transcripts, summaries, and takeaways for the session page.
Choose the AI tools your event actually needs
See It With Your EventAsk About the Event. Prepare the Next Move. Review Before It Changes.
Use one EventHex Copilot for supported organizer questions and actions instead of switching between separate role-based bots.
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01
Find the Answer
Ask about the event without switching between separate role-based bots.
- ✦Attendees and check-ins
- ✦Orders and exhibitors
- ✦Sessions, tickets, polls, and coupons
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02
Prepare the Action
Use the conversation to prepare supported event items from the same event context.
- ✦Create a session or ticket
- ✦Build a form or poll
- ✦Prepare a coupon
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03
Review Before It Changes
Keep the organizer control point before Copilot writes a supported change to the event.
- ✦Inspect the proposed change
- ✦Confirm before EventHex writes
- ✦Keep the decision with the event team
AI Form Builder
Start With the Form You Need, Not an Empty Canvas
Describe the purpose in plain language, then use the visual builder to shape the final form.
Explore AI Form Builder01
Describe
Tell EventHex what the form should collect and who it is for.
Prompt ready Generate form 02
Generate
Create a suggested starting set of fields from the description.
4 fields generated Review fields 03
Review
Choose fields and review labels, requirements, consent, and other settings.
Field library Choose fields 04
Preview and Publish
Check the attendee experience, then publish when the form is ready.
Desktop preview Preview form Focused AI Tools for Every Attendee Moment
Relevant profilesMatched to the requestReady to connectAI Smart-Connect
Turn an Attendee's Networking Goal Into People They Can Act On
Inside the attendee app, a participant can describe the connection they are looking for and see relevant profiles from the event community.
- Describe the goal in natural language.
- Discover profiles related to that request.
- Open the profile and use the event's networking actions.
AI Photo Gallery
Help Attendees Get From One Selfie to Their Event Photos
Bring event photos into the gallery, match an attendee from their selfie, and show their personal results with the access rules set for the event.
- Bring event photos into the gallery.
- Match an attendee from a selfie.
- Open a personal gallery of matched results.
- Control approval, downloads, notifications, and watermarking.
Selfie matchedPersonal gallery readyPhotos found
Transcript completeSummary generatingTakeaways readyAI Session Recap
Carry the Session Beyond the Room
Turn captured session audio into a transcript, summary, and key takeaways that attendees can revisit from the session experience.
- Capture a live transcript.
- Generate a summary and key takeaways.
- Present recap content with the session.
- Offer translation when enabled.
Before, During, and After the Event
Put Each AI Tool at the Moment It Can Help
The suite is easier to evaluate when every feature is tied to a real event job.
01 · Before the Event
Before the Event
Use Copilot for setup questions and supported actions, build forms, and help attendees find relevant connections.
Explore AI Event Copilot
02 · During the Event
During the Event
Continue networking, capture photos, and produce live session transcripts.
Explore AI Smart-Connect 03 · After Each Moment
After Each Moment
Surface matched galleries, summaries, takeaways, and attendee-ready follow-up content.
Explore AI Session Recap
Match the AI Workflowto the Way Your Event Creates Value
Choose the tools that support the people, content, and follow-up your event depends on.
Make Every Show Floor Interaction Easier to Act On
Help visitors discover relevant people, capture show-floor photos, and keep organizer questions close to the event workspace.
AI WORKFLOW
- AI-assisted attendee discovery
- Personal photo matching
- Organizer controls in one gallery
Gallery controls ready Connect the Agenda, Audience, and Follow Up
Build forms, support networking, and give every recorded session a recap path.
AI WORKFLOW
- AI-assisted registration forms
- Networking recommendations
- Session transcripts and recaps
Recap workflow connected Support Member Led Programs Across Repeat Events
Use focused forms and session content to support member-led programs and repeat events.
AI WORKFLOW
- Generate focused registration questions
- Review fields before publishing
- Preview the attendee experience
Form fields generated Apply One AI Toolkit Across Different Event Teams
Apply a consistent AI toolkit while configuring each client, audience, and event separately.
AI WORKFLOW
- Event-level configuration
- One organizer overview
- Review before supported changes
Event workspace connected Automate the Useful Part.
Keep the Event Team in the Decision.
EventHex uses different controls for organizer actions and attendee experiences, so the setup can match the event.
Organizer Review
Copilot requests confirmation for supported changes that write to event data.
Event Level Settings
Configure gallery access, photo approval, notifications, and related controls for the event.
Attendee Access
Match attendee access to the experience and settings selected for the event.
Feature by Feature Fit
Availability and plan requirements vary, so confirm the exact AI setup required for your workflow.
Quick AnswersAI Platform
AI Platform
Questions, Answered.
Clear answers about the suite, feature fit, and the controls available to organizers and attendees.
Visit Help CenterWhat AI tools does EventHex include?
The EventHex AI feature family includes AI Event Copilot, AI Form Builder, AI Smart-Connect, AI Photo Gallery, and AI Session Recap. Each has a dedicated workflow and feature page.
Is the AI Platform one tool or a suite?
It is a suite inside the EventHex product family. The AI Platform page helps you choose the right tool; the dedicated feature pages explain each workflow in detail.
What can AI Event Copilot help with?
Copilot can answer supported questions about the event and prepare supported actions across sessions, tickets, forms, check-ins, polls, coupons, orders, and exhibitors. Changes that write event data use a review and confirmation step.
How does AI Smart-Connect work for attendees?
An attendee describes who they want to meet in the event app. EventHex uses that request to return relevant attendee profiles, which the participant can review and act on through the networking experience.
How does the AI Photo Gallery find an attendee's photos?
The attendee provides a selfie, and the gallery looks for face matches in the event photos. Access, approval, notifications, downloads, and watermarking depend on the event's configuration.
What does AI Session Recap create?
It can turn captured session audio into a transcript, summary, and key takeaways. Translated recap artifacts can be offered when that workflow is enabled.
Are all AI features activated automatically?
No blanket activation is assumed. Feature availability, plan requirements, event settings, and attendee access can differ. A demo is the right place to confirm the setup for your event.
