A generic AI chat
Works from the context you paste in, then leaves your team to find the record, open the right screen, and carry out the next step.
AI agent for event management
Meet the AI event copilot that works from your event
Ask a question, inspect event records, prepare content, or carry out supported organizer tasks from one EventHex conversation. Copilot works with the event you select and keeps important changes under your control.
Ask in plain English Move from answer to action Keep the control point
Go Beyond a Generic Chat Window
EventHex Copilot combines conversation with supported tools for the event your team is managing.
Gather context manually
Paste into chat 
Selected event context
Continue in EventHex EventHex Copilot
Works within an event you can access, uses the relevant EventHex tool, and can return a chart, table, draft, checklist, download, or action result.
Move across supported organizer workflows without choosing a different assistant for each job.
Start with the Question Your Team Is Already Asking
Copilot routes each request to the relevant event area and returns the answer in a useful format.
“What still needs attention before launch?”
Review tickets, sessions, speakers, website, registration form, badge setup, and campaigns as a readiness checklist.
“How many attendees have checked in?”
See registered and checked-in totals, the check-in rate, ticket breakdown, and recent arrivals.
“Find VIP attendees who have not checked in.”
Search attendees by ticket, check-in state, approval, payment, date, name, email, or phone.
“Show recent paid or failed orders.”
Filter event orders by payment status, ticket, attendee name, or email.
“Which exhibitors captured the most leads?”
Compare exhibitor lead totals, priority mix, and active booth members.
“How are registrations and revenue trending?”
Turn supported event metrics into a focused answer, chart, or summary.
Keep the Conversation Moving Until the Work Is Done
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01
Ask in plain language
Describe the question or outcome in the same language your event team already uses.
- ✦Typed requests
- ✦Voice notes when supported
- ✦Specific questions or outcomes
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02
Anchor it to the right event
Copilot uses the event you selected, the organizer page you are viewing, and the relevant records available to you.
- ✦Selected event context
- ✦Current organizer page
- ✦Relevant event records
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03
Let Copilot do the supported work
It reads the right event area, prepares the result, or calls the supported EventHex tool for the request.
- ✦Read the right event area
- ✦Prepare a structured result
- ✦Call a supported tool
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04
Review the important decision
Refine drafts when details are missing and confirm destructive or event-wide changes before they run.
- ✦Review proposed values
- ✦Refine missing details
- ✦Confirm higher-impact changes
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05
Continue from the result
See the answer or completed action, open the affected workflow, and continue the event-scoped conversation.
- ✦Open the affected workflow
- ✦Return through conversation history
- ✦Ask the next event question
Supported Work, Useful Results, and the Right Control Point
Supported event work
Use one Copilot across the event areas that create the most admin
The request stays conversational, while the underlying job remains tied to a specific EventHex workflow.
Answers built for the next decision
Get more than a wall of chat text
Copilot can match the response format to the job, so the important part is easier to inspect and use.
Control that follows the action
Move quickly without hiding the important decision
Copilot uses different control points for an answer, a complete instruction, an incomplete draft, and a higher-impact change.
Built for ongoing event work
Start Faster, Point to the Right Record, and Return to the Thread
The organizer experience supports the small interaction details that make a Copilot useful beyond one prompt.
See Copilot in action 01
Use event-aware starters
Begin with suggestions shaped by the selected event and current organizer page.
02
Type, speak, or mention
Send a typed request, transcribe a voice note, or mention a specific event record when supported.
03
Watch the work
For multi-step requests, follow the plan and tool activity while the response is prepared.
04
Return to conversations
Use event-scoped threads and history to continue related work without starting from a blank chat.
Bring Copilot into the Moments Where Context Switching Costs the Most
Use the same organizer conversation for a focused job at each stage of the event.
Setup and readinessEventHex Copilot Prepare Prepare
Before launch
Audit setup, inspect tickets, prepare sessions, build forms, create coupons, and draft promotion copy.
Attendees and ordersEventHex Copilot Monitor Monitor
As registrations grow
Search attendees, review orders, compare registration signals, and export the audience segment you need.
Live event activityEventHex Copilot Operate Operate
On event day
Check live attendance, find a registration, review exhibitors, and create or inspect a session poll.
Results and reportingEventHex Copilot Review Review
After the event
Review the event data, exhibitor lead activity, poll results, and the operational questions your team needs to answer next.
One Copilot Model.Different Event Operations.
The event changes; the need to find the right record, understand it, and take the next step does not.
Exhibitions
Move between exhibitor directories, booth lead activity, attendee search, tickets, and live check-in questions.
Works across- ✓Exhibitor and attendee records
- ✓Lead-capture activity
- ✓Tickets and live check-in
EventHex organizer workspace Conferences and Tech Events
Coordinate agenda records, speakers, polls, registrations, ticket setup, and operational reporting.
Works across- ✓Agenda and speaker records
- ✓Session engagement tools
- ✓Registration reporting
EventHex organizer workspace Associations
Support recurring member events with focused attendee, form, agenda, coupon, and order tasks.
Works across- ✓Attendee and form tasks
- ✓Agenda and coupon setup
- ✓Order review
EventHex organizer workspace Corporate Events and Agencies
Give teams one conversational route into supported workflows while keeping each event separately scoped.
Works across- ✓Event-scoped workflows
- ✓Supported organizer actions
- ✓Separate event context
EventHex organizer workspace What is EventHex Copilot?
EventHex Copilot is an organizer-facing AI assistant for supported questions and actions inside an EventHex event. It combines access to event workflows with conversational input and structured results.
How does Copilot work across different event jobs?
One unified Copilot can work across analytics, agenda and speakers, tickets, attendees, orders, exhibitors, forms, polls, coupons, event settings, and event copy through supported tools.
Does Copilot only answer questions?
No. It can return event answers and structured results, prepare drafts, and carry out supported organizer actions such as creating a session, ticket, coupon, form, or live poll.
Does Copilot change event data automatically?
The control depends on the action. Read-only questions return answers; fully specified supported create requests can proceed; incomplete requests can produce a draft; destructive actions, event-detail updates, and selected event-wide settings require explicit confirmation.
What kinds of results can Copilot show?
Depending on the request, Copilot can return plain-language answers, metric cards, charts, tables, event lists, checklists, drafts, confirmation cards, success states, and private attendee-export downloads.
Can Copilot remember an earlier conversation?
The organizer experience supports event-scoped conversation threads and history. You can return to a thread and continue related work for that event.
Can I speak to Copilot instead of typing?
The organizer experience includes voice-note transcription as an input option. You can also type a request and mention a supported event record.
Is this the same as the attendee EventHex AI chatbot?
No. This page covers the organizer Copilot for managing event work. The attendee-facing EventHex AI experience in the mobile app is a separate product surface.
Is Copilot available in every EventHex workspace?
Availability, supported actions, usage limits, and plan requirements can vary by EventHex setup. Book a demo to confirm the right configuration for your team and events.
