Set the invoice rules
Choose identity, numbering, buyer fields, and tax configuration.
Event invoicing and tax
Create event-order invoices with the tax detail your market needs
Collect buyer billing details, apply your approved GST, VAT, or custom tax lines, and deliver a numbered PDF invoice connected to the original event order.
Organizer-defined invoice identity Buyer billing and tax fields Order-linked PDF delivery
Order-linked PDF delivery
One order-linked workflow
From buyer request to delivered invoice
ConfigureIdentity + numberingRequestBuyer chooses invoiceCollectBilling fieldsCalculateNamed tax linesGenerateNumbered PDFDeliverOrder-linked emailKeep every invoice attached to the transaction that created it
The invoice starts from the paid registration or ticket order, not from a disconnected spreadsheet or document template.
Buyer requests an invoice
Show the invoice option in the supported registration or checkout journey.
Complete payment and order
Retain ticket, amount, currency, buyer, and tax context.
Generate and deliver
Create the PDF and send it through the configured order workflow.
Make the document match the organizer and the transaction
Set the fields your finance team has approved before opening ticket sales.
01
Document title
Use Invoice, Tax Invoice, Receipt, or another approved title.
02
Bill-to label
Adapt the buyer section label to the document type.
03
Organizer details
Show the configured billing company, address, and logo.
04
Invoice number label
Name the reference field the way your workflow requires.
Invoice numbering
Start with the prefix and sequence your event uses
Configure the invoice prefix and starting number so generated documents carry a consistent order-linked reference.
01
Prefix
Add the approved event or document prefix.
02
Starting number
Choose where the generated sequence begins.
03
Invoice label
Control how the number is named on the document.
04
Order connection
Keep the invoice reference with the source transaction.
Buyer billing details
Collect the information the invoice needs during registration
When the buyer requests an invoice, surface the configured fields in the same journey instead of chasing them after payment.
Company name
Collect the legal or trading name supplied by the buyer.
Tax ID
Use GSTIN, VAT number, TRN, or another configured label.
Billing address
Capture the address needed for the organizer's document.
Required fields
Choose which supported B2B fields must be completed.
Invoice preview
Show the configured buyer details in the available preview flow.
Order record
Retain invoice-request context with the registration or order.
Use named tax lines with inclusive or exclusive ticket pricing
Your team supplies the tax names and percentage rates; EventHex applies that configuration to the supported checkout and invoice breakdown.
Tax-exclusive price
Show the base ticket price and add the configured tax lines to the order total.
Best when tax is added at checkoutTax-inclusive price
Treat the displayed ticket price as inclusive and show the configured tax portion in the breakdown.
Best when the advertised price already includes taxEventHex applies organizer-defined rules; it does not select the legally correct rate or jurisdiction for you.
Use the tax language your market and finance team approve
The product mechanism stays the same; the labels, IDs, and rates change with the organizer's approved setup.
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01
India
Use GST and GSTIN labels when they are required for the event's approved invoice setup.
- ✦GST label
- ✦GSTIN label
- ✦Approved event setup
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02
UAE and GCC
Use VAT, TRN, or another locally approved label and configured rate.
- ✦VAT label
- ✦TRN label
- ✦Locally approved rate
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03
United Kingdom
Use VAT and the billing fields approved for the organizer's UK invoice workflow.
- ✦VAT label
- ✦Approved billing fields
- ✦Organizer's UK workflow
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04
United States
Use the applicable organizer-defined sales-tax label or no tax line where advised.
- ✦Organizer-defined sales-tax label
- ✦Applicable event setup
- ✦No tax line where advised
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05
Cross-border events
Keep the event currency and buyer details visible without implying tax determination.
- ✦Event currency
- ✦Buyer details
- ✦No implied tax determination
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06
Custom terminology
Adapt supported labels to the document and market your team has validated.
- ✦Supported labels
- ✦Approved document wording
- ✦Validated market terminology
PDF delivery
Give the buyer a clear document they can keep with the order
Generate the available invoice PDF from the order data and send it through the configured invoice-delivery path.
Order-linked PDF delivery
Branded PDF
Use the configured organizer identity and invoice labels.
Ticket and order lines
Show the source purchase and amount context.
Tax breakdown
List the configured tax names, rates, and calculated values.
Email delivery
Send the generated document to the buyer through the supported order workflow.
Keep tax decisions with the team responsible for them
EventHex gives organizers the fields and document workflow; the organizer remains responsible for choosing valid labels, rates, numbering, and required information.
EventHex configures
Invoice identity, supported buyer fields, tax lines, price mode, numbering, PDF, and delivery.
Organizer approves
Business identity, tax names, rates, required fields, and event setup.
Adviser validates
Jurisdiction, tax treatment, statutory wording, and filing obligations.
Payment provider handles
The selected gateway's payment, settlement, and account requirements.
Continue into the workflow that owns the next job
Invoice data starts in registration and follows the payment and order path.
01
Event Registration
Collect buyer and attendee details in the chosen sign-up flow.
02
Event Ticketing
Configure ticket pricing, capacity, sale windows, and access rules.
03
Payment Processing
Connect the order to Stripe, Razorpay, or Tap and manage payment/refund state.
04
Centralized Dashboard
Review the wider event portfolio outside the individual invoice workflow.
Use the invoice workflow across the events your team runs
Apply one approved setup per event and market.
Conferences
Give delegates and corporate buyers an order-linked invoice.
Exhibitions
Support exhibitor or attendee ticket purchases with billing detail.
Association events
Handle member and company registrations with invoice requests.
Corporate events
Keep internal or customer-event documents consistent.
Tech conferences
Connect paid ticket orders to buyer finance requirements.
Multi-market teams
Reuse the workflow while configuring the correct regional labels.
Can buyers request an invoice during registration?
Yes. In the supported flow, organizers can enable invoice requests and collect the configured company, tax-ID, and billing-address details.
Can we use GST, VAT, or a custom tax label?
Yes. Your team configures the supported tax names and percentage rates. GST and VAT are examples; EventHex does not decide which tax applies.
Can we customize the invoice number?
You can configure the supported invoice prefix, starting number, document title, and invoice-number label.
Does EventHex calculate the legally correct tax automatically?
No universal tax-determination engine was verified. Your finance or tax adviser should approve the labels, rates, treatment, and required fields.
Can EventHex send a PDF invoice?
The supported invoice workflow generates an order-linked PDF and can send it through the configured delivery path. Confirm the exact trigger and template in the demo.
Does this page include credit notes and reconciliation?
Those invoice-document capabilities were not verified end to end. Payment refunds and event finance reporting belong to the Payment Processing workflow and should not be presented as proof of credit-note automation.
