Run Speaker Ops Without Spreadsheet Chaos
Centralize speaker profiles, automate outreach, build multi-track schedules, and power live audience engagement from one workflow designed for event teams.
Centralize speaker coordination with AI-powered automation and real-time engagement tools
Speaker Setup, Scheduling & Engagement
Everything you need to manage speakers, build schedules, and engage audiences—all from one platform.
Rich Speaker Profiles
Name, bio, designation, photo, company, and 7 social media links in one place.
AI LinkedIn Import
Paste a LinkedIn URL and AI auto-extracts speaker details—90% less data entry.
Categories & Drag Ordering
Custom categories like keynote, panellist, presenter. Drag to set display order.
Speaker Communication
Email reminders, WhatsApp updates, and material collection—all from one place.
Multi-Language Support
Manage profiles & sessions in multiple languages for international conferences.
Visual Timeline View
See all sessions on a color-coded timeline. Switch between days and stages at a glance.
Sub-Sessions & Breakouts
Create nested sessions under any parent—workshops, panels, multi-track conferences.
Ticket-Restricted Sessions
Limit session access to specific ticket types with maximum booking caps.
Multi-Stage Management
Manage multiple stages, assign sessions to venues, group by stage or type.
Drag-and-Drop Scheduling
Reschedule sessions by dragging to new time slots with conflict detection.
Live Polls
Run real-time polls during sessions and show results instantly to drive participation.
Audience Q&A
Built-in Q&A with upvoting—surface the most popular questions for speakers.
Session Feedback
Collect star ratings and written feedback immediately after every session.
AI InstaRecap
AI transcribes sessions and delivers personalized notes, takeaways & highlights.
Speaker Website Pages
Auto-generated speaker profile pages on your event website—fully customizable.
Everything You Need to Manage Speakers
& Engage Audiences
Speaker Profiles & AI LinkedIn Import
Centralize all speaker details—bio, photo, designation, company, and social links—in one dashboard. Paste a LinkedIn URL and AI auto-extracts speaker information instantly, saving 90% of data entry time.
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Visual Session Timeline & Scheduling
Schedule sessions across multiple days and stages with our interactive visual timeline. Create sub-sessions, set capacity limits, manage multi-track conferences, and let speakers manage their own schedules with drag-and-drop ease.
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Real-time Audience Engagement
Turn passive attendees into active participants with live polls, real-time Q&A with spotlight mode, emoji reactions, and star ratings. Collect instant feedback and view color-coded analytics as votes pour in—all accessible from attendees' phones.
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InstaRecap: AI Transcription & Summaries
Never lose a session insight again. Upload recordings, link YouTube URLs, or record live—InstaRecap automatically transcribes, generates AI summaries with key takeaways, and translates content for global audiences in multiple languages.
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Ready to Simplify Your Speaker Workflow?
Join hundreds of event organizers who manage speakers, sessions, and engagement—all in one AI-powered platform.
Effortless Speaker Coordination
Manage speakers end-to-end—from role assignments and automated communication to multi-language support for global events.
Assign Roles & Tasks
Designate roles such as keynote speaker, panellist, or presenter. Create custom speaker types and assign them inline.
Streamline Communication
Contact speakers directly, send automated reminders, share event updates, and collect presentation materials—all from one place.
Multi-language Support
Manage speaker profiles and session data in multiple languages—perfect for international conferences and diverse audiences.
Frequently asked questions
We help event teams shape speaker onboarding, approvals, reminder flows, and live engagement around how their conference operations actually run.
- Speaker onboarding and bio collection
- Session approvals and automated reminders
- Live polls, Q&A, and recap readiness
What is speaker management software?
Speaker management software helps event organizers centralize all speaker-related tasks from collecting bios and photos to scheduling sessions, automating communications, and engaging audiences with live polls and Q&A. EventHex provides an all-in-one AI-powered solution for managing speakers at conferences, summits, and corporate events.
How does the AI LinkedIn import work?
Simply paste a speaker's LinkedIn profile URL into EventHex, and our AI automatically extracts their name, title, company, bio, and profile photo. This eliminates most manual data entry and keeps speaker profiles accurate and up to date.
Can I manage multiple sessions and stages?
Yes. EventHex supports unlimited sessions across multiple stages and venues. You can use the visual timeline to schedule sessions, create sub-sessions and breakouts, set capacity limits, restrict access by ticket type, and let speakers manage their own schedules.
What audience engagement tools are available?
EventHex includes live polls with real-time analytics, audience Q&A with spotlight mode for fullscreen display, emoji reactions, star ratings, and session feedback, all accessible from attendees' phones without any app download.
What is InstaRecap?
InstaRecap is EventHex's AI-powered transcription and summary tool. It supports audio uploads, YouTube links, and live recording, then generates transcripts, AI summaries, key takeaways, and translated content for multilingual events.
Can I automate speaker communication and reminders?
Yes. EventHex helps you streamline speaker coordination with automated reminders, direct communication workflows, update sharing, and material collection from one place. This reduces follow-up delays and keeps speakers aligned before and during the event.
Is there a free trial available?
You can book a free demo to see EventHex's speaker management workflow in action. No credit card is required, and the team provides onboarding support to help you launch quickly.