A Self-Service Portal Exhibitors
Actually Use
Give exhibitors their own branded portal to manage booth details, upload product catalogs, invite team members, and capture QR leads — without emailing you for every update.
Exhibitors run their own setup. You run the show
Everything You Need for Exhibitor Management
Exhibitors log in, fill out their booth profile, invite their team, upload their product catalog, and start scanning leads — all without a single email to you.
Self-Service Dashboard
Exhibitors manage their own booth details, contacts, and profile from a branded portal
Booth Setup Wizard
Step-by-step guided setup for booth description, logo, website, and social links
Product Catalog Management
Upload and organize product listings with photos, descriptions, and pricing
Team Member Invites
Exhibitors invite booth staff who all get scanner access and lead management
Document Uploads
Submit booth diagrams, compliance docs, and marketing materials directly from the portal
QR Lead Scanning
Booth staff scan attendee QR codes with a phone to capture contact info instantly
Manual Lead Entry
Add leads manually when QR scanning isn’t an option — form pre-fills from attendee data
Lead Export & CRM Sync
Export leads as CSV or push directly to CRM tools via webhook integration
Lead Qualification Notes
Add private notes, hot/warm/cold ratings, and follow-up reminders per lead
Registration-Based Leads
Match attendee registration data with leads for enriched profiles and segmentation
Interactive Floor Plans
Upload venue maps and assign booths visually with clickable booth allocation
Booth Allocation
Assign and reassign booth numbers, sizes, and zones from the organizer dashboard
Category Management
Group exhibitors by industry, product category, or sponsorship tier for filtering
Exhibitor Packages
Offer Standard, Premium, and Custom packages with different booth sizes and benefits
FAQ Management
Publish exhibitor FAQs and on-site guidelines directly in the exhibitor portal
Exhibitor Management Features That Save Hours
Self-Service Setup That Saves You Hours
Exhibitors log in to their own branded portal and handle everything themselves — booth descriptions, team invites, product uploads, and document submissions. No chasing emails.
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Exhibitors Scan Leads. You Export the Data.
Every booth gets a QR scanner — attendees scan in, their contact details flow to the exhibitor's lead list, and organizers can see aggregated lead counts across all booths.
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Visual Booth Allocation. Interactive Maps.
Upload your venue floor plan, assign booths visually, and publish an interactive map on your event website — attendees find exhibitors, exhibitors know exactly where to set up.
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How Exhibitor Management Works
Set Up Exhibitor Packages
Define Standard, Premium, and Custom packages with booth sizes and included features. Assign exhibitors to packages.
→Invite Exhibitors
Send each exhibitor a login link to their personal portal. They set up their own profile, team, and content.
→Manage Booth Allocations
Assign booths using the interactive floor plan. Exhibitors see their booth number and location in the portal.
→Go Live & Capture Leads
On event day, booth staff scan attendee QR codes to capture leads. All data flows to the organizer dashboard in real time.
Why Organizers Choose EventHex for Exhibitors
Self-Service Portal
Exhibitors set up everything themselves — no chasing emails
QR Lead Capture
Phone-based scanning, instant export, and lead qualification
Floor Plans
Visual booth allocation with interactive public maps
Product Catalogs
Exhibitors upload and manage their own product listings
Lead Export
One-click CSV export or direct CRM sync for all booth leads
Ready to Give Exhibitors a Portal They'll Love?
See how EventHex turns exhibitor chaos into a smooth, self-service experience that saves your team hours and boosts exhibitor satisfaction.
What is the exhibitor portal?
The exhibitor portal is a branded, self-service web app where exhibitors manage their own booth profile, invite team members, upload product catalogs, and capture leads — without needing to contact the organizer.
How do exhibitors manage their own booth?
Each exhibitor receives a login link to their personal portal. They fill in booth description, upload logos and product catalogs, invite staff, and submit required documents through a guided setup wizard.
Can exhibitors scan leads?
Yes. Booth staff use their smartphones to scan attendee QR codes. Contact details are captured instantly and added to the exhibitor's lead list. Leads can be qualified with notes and exported as CSV at any time.
How does floor plan management work?
Upload your venue floor plan image and assign booths visually by clicking on booth areas. Exhibitors see their booth location in the portal, and an interactive public map can be embedded on your event website.
Can exhibitors upload their product catalogs?
Yes. Each exhibitor portal includes a product catalog section where they can add products with photos, descriptions, pricing, and tags. The catalog is visible to attendees on the event website and app.